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Aurora Neurodiversity Program 2023: APS5 Administration Officer Brisbane, QLD



Specialisterne Australia offers an alternative pathway for people on the autism spectrum to connect with employers who recognise and value the contributions and talents that individuals on the spectrum can bring to their organisations. We are excited to partner with Services Australia in their Aurora Neurodiversity Program, servicesaustralia.gov.au/aurora, for an Administration Officer from within our community of talented autistic candidates.


About Services Australia


We touch the lives of almost every Australian and we are here to help people meet life’s challenges. Services Australia is responsible for the delivery of advice and high quality, accessible social, health and child support services and payments. We continually build on our foundation of service excellence to shape how government services are delivered to the Australian community. Our task is to modernise the way we work to deliver simple, helpful, respectful and transparent services every time. We offer work that improves the lives of Australians, great working conditions, workplace diversity and inclusion that reflects the community we serve and flexible work practises for work and family life balance.


Aurora offers:

  • An inclusive recruitment process that allows candidates to demonstrate their skills and capacity in a format that removes barriers from traditional recruitment processes

  • 18-month employment contract with a competitive salary

  • Learning and development – including on-the-job and formal training/qualification

  • Ongoing support and coaching throughout the program from an experienced neurodiversity specialist provider

  • A dedicated agency relationship manager.

About the role


APS5 Administration Officer (1 Vacancy)


About the team – Work Health and Safety Governance and Strategy Team


The Work Health and Safety (WHS) Governance and Strategy team designs, maintains and reports on the agency's safety management system to promote safe working:

  • enabling leaders to achieve effective safety, health, wellness, engagement and productivity outcomes, and a generative safety culture

  • ensuring consistent WHS governance across the agency so it is compliant with its obligations and responsibilities under the WHS Act 2011

  • supporting a WHS information management system to centralise incident recording, risk management, consultation records, audits and inspections, management oversight and reporting of WHS, hazard and incident analysis and case management.

Tenure


The roles are full-time, non-ongoing/ongoing, non-ongoing contracts for up to 18 months.


Location of role


These roles are located in Brisbane, QLD



Aurora Neurodiversity Program 2023

APS5 Administration Officer | Brisbane, QLD


Please Note: All applications must go through Specialisterne Australia. Our partner employers do not handle applications directly for these opportunities.


What you will do


Administrative Officers provide administrative and operational support to local business teams.


Working under the support and general direction of senior staff, they exercise a degree of independent judgement and make decisions within defined parameters relating to their area of responsibility. They may contribute to planning, resource management and business improvement practices relevant to the work area.


As an Administrative Officer, your duties may include some or all the following:

  • provide administrative support to the team and/or work area

  • contribute to WHS content and resource development and review

  • develop and maintain stakeholder relationships across the agency and inter-agency, to support the work area’s priorities and goals

  • undertake research and assist with drafting and reviewing WHS content ensuring end-user engagement, accessibility and compliance

  • review content to make sure it’s accurate, relevant and written in line with best practice guidelines and the agency’s style guide

  • support the review and continuous improvement of the safety management system and WHS information management system

  • participate in user acceptance testing (UAT) of Branch systems and resources offering feedback and contributing to continuous improvement

  • maintain WHS-related records in accordance with the agency’s policies and procedures, and WHS legislation

  • work with the team to monitor and reply to shared mailbox enquiries

  • monitor business area online WHS content for consistency, accuracy and compliance

  • support online publishing of WHS content

  • contribute to the development of business area work processes and procedure manuals

  • monitor Yammer posts related to WHS and post responses as required

  • attend meetings on behalf of the team, taking notes and producing minutes/reports as required

  • contribute to the development of WHS content and resources that are easy to find, understand and use, and meet agency strategic goals and standards

  • build and maintain stakeholder networks

  • provide governance support and information including, tools and templates, guidance on processes and procedures, and how to apply protocols


What you should have

These things are important to have:


Ability to:

  • apply attention to detail across written content and have a passion for following/applying process and procedure

  • use computers, communicate through online software (MS Teams), Microsoft Office 365 products and Adobe Acrobat Professional software confidently

  • organise and prioritise work in the context of competing priorities

  • use appropriate judgement, analysis and problem solving skills

  • communicate in an effective way

  • build positive relationships and respond to changes in needs and expectations

  • work in and adapt to a changing environment

  • work independently.


What is nice to have: These things are not essential, but if you have them that’s great:

  • experience in, a knowledge of, or interest in learning about health and safety

  • knowledge or experience in administrative and records management standards, protocols, systems and procedures

  • a love of problem solving, standardisation, consistency and organisation

  • enjoyment from reading and editing/proofreading and improving written content

  • experience developing and publishing online content, in particular using SharePoint

  • keen to work out how to improve, simplify and make resources more helpful and transparent activities

  • can work as part of a team


What you must have To apply for these roles, these things are essential:

  • Must be 18 years of age or over

  • Must have a diagnosis of autism (including Autism spectrum disorder, Asperger's disorder, Autistic disorder, or PDD-NOS). ‘Specialisterne may be required to provide evidence of your diagnosis to Services Australia to confirm your eligibility for the program.’

  • Must have proof of Australian Citizenship and agree to background checks

  • Must be able to obtain a Baseline security clearance

  • Must live (or be willing to relocate to) a daily commutable distance to Brisbane.









Application process:

Step 1

Before you can apply for jobs through Specialisterne Australia, you must first register with us as an eligible candidate using the form on this page. You only need to do this once, existing candidates already registered using this form can proceed to login at the candidate portal. To commence the registration process, please make sure you have the required documents stated below:

  1. Evidence of an Autism Spectrum Disorder (ASD) diagnosis. Evidence could be a Diagnostic Assessment or a letter from a treating medical practitioner.

  2. Proof of Australian Citizenship. Accepted documents are one of the following:

  • Australian Birth Certificate

  • Current Australian Passport

  • Certificate of Australian Citizenship


Step 2

NEW CANDIDATES

Upload your documents using the form provided on this page below. A member of our team will check your eligibility and you will then be sent a link to complete an online registration form with Specialisterne Australia. After you have completed your registration form, you will be sent a link to the candidate portal to upload supporting documents and apply for our jobs.

EXISTING CANDIDATES

If you have already registered as an eligible candidate with Specialisterne Australia using the form below and have an account, you can login to your account in the candidate portal to apply for the jobs or opportunities you are most interested in. A link to the candidate portal is contained in the form provided on this page below.

Step 3

Shortlisted applicants will be invited to participate in activities and assessments delivered by Specialisterne and Services Australia to determine their suitability for the various opportunities. Talk to us if you need some flexibility to participate in these, particularly if you cannot attend because of work or study commitments.

Step 4

At the conclusion of the activities, successful candidates will be offered employment. If you are unsuccessful, you may be considered for other Specialisterne opportunities.

Activities will be delivered in-person and online in a virtual assessment centre environment and therefore candidates are expected to have use of their own computer with a webcam and microphone and have access to the internet.


About Specialisterne Australia

Specialisterne Australia exists because autistic candidates are being overlooked for employment, largely due to the many barriers that autistic candidates come up against when competing for employment in typical recruitment practices.

Specialisterne has created an end-to-end recruitment and employee support framework that removes those typically found barriers, and replaces them with practical, demonstrative assessments and activities whereby candidates, over a patient process, have the opportunity to:

  • better understand the requirements of the roles they are competing for to assess if they are the right opportunities for them

  • meet team members and managers throughout the process

  • connect with others who have previously gained employment via this program

  • demonstrate through practical assessments and activities their motivation and suitability for the available roles over a patient process

  • ‘show’ what they can do (not just tell someone what you can do)

At Specialisterne Australia our values are Respect, Clarity, Accommodation, and Accessibility. We keep these in mind in all that we do. We work with our partner employers to promote and sustain a diverse and inclusive workforce.

To support you further throughout your journey, we provide a mentor and buddy, and we work with you to tailor an individual plan to accommodate your needs in the workplace, also providing a period of support for both you and your future employer, ensuring a successful transition into your new role.





More information:

We look forward to receiving your applications.

Aurora Neurodiversity Program

A pathway for people with autism to start their career in the Australian Public Service (APS) with opportunities in Services Australia.


The Aurora Neurodiversity Program (the Program) recognises the unique skills and talents people who are neurodivergent can bring to work. The Program seeks to improve career outcomes and offers professional development and work experience by providing a gateway to the APS.


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