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Procurement Officer - TfNSW Sydney Metro

Updated: Oct 20, 2023



We are excited to partner with Transport for NSW in their search for a Procurement Officer from our community of neurodivergent candidates.

Specialisterne Australia offers an alternative pathway for neurodiverse individuals to connect with employers who recognise and value the contributions and talents that neurodivergent people can bring to their organisations.



Procurement Officer

Sydney, NSW


AGENCY OVERVIEW

Sydney Metro is leading Australia’s biggest public transport infrastructure program, developing and delivering a new world-class metro railway system for Sydney. As a NSW Government Agency, Sydney Metro has been tasked with developing and delivering metro railways and managing their operations.


Sydney Metro also leads the development of vibrant station precincts to meet customer and community needs, transforming the way Sydney travels and helping shape the future of Australia’s largest city.

KEY DETAILS


Location: 680 George Street Sydney & other site locations NSW Employment Status: 2-year temporary full-time to permanent Classification: Grade 6 Positions Available: 1 Commencement Date: ASAP

Dress Policy: Business attire

Working options:

  • 7 hours per day (minimum 5) with flexible arrangement upon manager approval.

  • Start and finish standard hours (6 am to 6 pm)

  • Flexible location office based.

Job Statement:

Procurement Officer - Grade 6 - SME.docx (1)
.pdf
Download PDF • 183KB

ABOUT THE ROLE


The role is responsible for supporting the Procurement team during the procurement phase of a program/project, ensuring effective administration of all procurement management processes and compliance with all procurement policies, processes and procedures and governance frameworks.


KEY ACCOUNTABILITIES

  • Implement the procurement process and ensure requirements during the procurement phase are met efficiently, proponents are kept informed of requirements and timelines and timeframes for award of contracts are met.

  • Manage the end-to-end procurement process for assigned projects with input from the Procurement Manager and project team and in compliance with relevant policies, standards, procedures and frameworks.

  • Document procurement processes and decisions and assist with contractual arrangements so as to provide an audit trail for probity and audit purposes.

  • Assist the Manager with the coordination of tender documentation.

  • Draft responses to RFC and Tender inquiries, recording all correspondence with proponents in accordance with Sydney Metro requirements with the Procurement Manager.

  • Manage and administer Standing Offer and Prequalification schemes in accordance with NSW Government and Sydney Metro policies and procedures.

  • Demonstrate the five ways of leading behaviours to deliver organisational outcomes for our customers, our people and communities for the greater good.


KEY CHALLENGES

  • Clarifying stakeholder expectations and maintaining an appropriate balance between the expert advice role and more operational procurement activity, given stakeholder needs for support in both complex areas.

  • Developing and managing a range of strategic relationships and partnerships whilst managing competing priorities.

  • Maintaining commitment to efficiency and service delivery aligned to procurement requirements in an environment of competing priorities.


KEY RELATIONSHIPS


Manager - Internal

  • Key relationship manager, report to receive advice and guidance, clarify instructions and report on progress against work plans as required.

  • Provide support to achieve operational priorities, exchange information and contribute to decision making.

  • Escalate discuss issues and propose solutions.

Work team - Internal

  • Provide guidance and professional support, and exchange information.

  • Collaborate to continually improve knowledge, build capability, and improve consistency and service quality.

  • Provide an escalation point for issues or complex decision-making

Stakeholders - External

  • Engage with relevant stakeholders/customers to open channels of communication, provide expert advice, and gather and exchange relevant information.

  • Resolve and provide solutions to issues related to procurement.

Vendors/Service Providers and Consultants - External

  • Engage with relevant parties to open channels of communication and gather and exchange relevant information.


WHAT YOU SHOULD HAVE

These things are important to have:

  • Strong experience in procurement planning, governance and reporting in a complex organisation including an understanding of relevant policies, processes, and systems.

  • Commercial experience in construction and professional services.

  • Comprehensive working knowledge of the NSW Government Procurement Policy and procurement framework and probity requirements.

  • For in-depth information about the skills required for the role, we recommend referring to the job statement.


WHAT IS NICE TO HAVE

These things are not essential, but if you have them that's great:

  • Tertiary qualifications in Procurement, Finance, Business or equivalent experience.


WHAT YOU MUST HAVE

To apply for these roles, these things are essential:

  • Must be 18 years of age or over.

  • Must have a diagnosis of Attention-deficit/hyperactivity disorder (ADHD) or autism (including Autism spectrum disorder, Asperger's disorder, Autistic disorder, or PDD-NOS).

  • Must have proof of Australian Citizenship and agree to background checks.

  • Must live (or be willing to relocate to) a daily commutable distance to 680 George Street Sydney.

  • Must be able to participate in the Specialisterne Workshop and Assessment Centre process.

To learn more about how Transport for NSW supports neurodivergent individuals and those with disabilities, please click here.


If you have any questions about the application process, please email applications.au@specialisterne.com


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